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Photography Policy
| Formats | Making
a Request | Copyright | Payment
and Processing |
Contact and Address
The Asian Art Museum’s Registration department manages
a photo library of approximately 17,000 objects in the collection.
Licensing and permission requests for editorial, scholarly,
trade, advertising, website, and corporate image use, rental
of high-quality images, and purchase of images for personal
and scholarly use should be addressed to the Registration
department. tel: 415.581.3676, fax: 415.581.4716, e-mail:
photoservices@asianart.org.
Slide packets for teachers can be obtained from the Education
department. Go to the Educator
Resources page for more information. Slides provided
by the Education department are for classroom use only.
Photographers and members of the press should contact the
Public Relations department, tel: 415.581.3711, e-mail: pr@asianart.org, with requests for images of museum
events and exhibitions, and for permission to film inside
the museum.
Photography
Policy
Still photography of objects in the
permanent collection, taken in existing light with a hand-held
camera, is permitted for personal, non-commercial use only.
The use of tripods, flashes, and video cameras is prohibited.
Photography is not permitted in galleries containing special
exhibitions. Photographs taken in the museum may not be sold,
reproduced or distributed without written permission from
the museum.
Formats
4x5" color transparencies and
high resolution digital files are available to rent for publication
pending approval of reproduction requests. Black-and-white
prints, color digital prints and 35mm slides of most objects
in the collection are available for purchase for personal
or scholarly use only. Reproduction from black-and-white prints
requires approval of a reproduction request. Reproduction
of AAM objects from museum slides, digital prints or any unauthorized
source is prohibited.
Making
a request
Written requests submitted via e-mail,
fax and regular mail are accepted and should include the following
information: accession number and title or description of
the object to be reproduced, description of the intended use,
title of the publication, publisher, author, publication date,
print run, and deadline to receive materials. Please also
indicate language/s of publication and distribution rights
being sought. It is often useful to include a photocopy of
the desired image for positive identification of the object
and the particular view/s being requested.
Requests for images involving searches of the collection
will be accepted and clients will be advised if research fees
apply. See the keyword-searchable
database of the collection.
While many objects in the collection are represented in the
photo library, some are not. If reproduction quality transparencies
and study prints are not available, it may be possible to
arrange for special photography by the staff photographer.
Additional fees and an extended turnaround time will apply.
Copyright
The Asian Art Museum is the copyright
holder for all photographic transparencies and digital files
of works of art in the AAM photo library. Reproduction of
an AAM image without a licensing agreement will constitute
an infringement of copyright.
Please note that copyright for some works of art in the museum’s
collection may be owned by a third party. Requestors will
be notified if additional copyright clearance will be required
prior to proceeding with their request. It is the responsibility
of the requestor to contact the third party for permission
to reproduce the work of art where copyright is owned by a
third party. The Asian Art Museum will provide whatever information
it has available to assist with this process. AAM assumes
no responsibility for any royalties or fees claimed by an
artist or a third party.
The Asian Art Museum requires that proof of copyright clearance
or proof of attempt at rights clearance be provided prior
to the release of images and completion of licensing agreement.
The unauthorized reproduction, distribution, or alteration
of images may result in a violation of Federal Copyright law
(17. U.S.C.A.ยง101 et. seq.).
Payment
and Processing
The standard turn around time for requests
is four to six weeks; however, the utmost attention and care
are taken to process and meet client deadlines.
Fees are charged for rental or purchase of visual assets
(transparencies, slides, prints, etc.) and usage fees. When
a request for reproduction and/or rental or purchase of an
image is received, a detailed description of all charges will
be submitted to the client. Once approved, contracts and an
invoice will be issued.
Signed contracts and prepayment are required before images
are released. Publication of an image prior to payment in
full and receipt of a countersigned agreement is an unauthorized
use and additional charges will apply. All payments must be
made in U.S. dollars via check, credit card or wire transfer.
All photographic materials are mailed at the U.S. Postal
Service standard first class rate. If overnight service is
required, clients are requested to provide a Federal Express
account number or there will be an additional shipping charge.
Contact
and Address
Inquiries regarding rights and reproduction/
licensing should be addressed to:
Photographic Services
Asian Art Museum
200 Larkin Street
San Francisco, CA 94102
USA
phone: 415.581.3676
fax: 415.581.4716
e-mail: photoservices@asianart.org
The Asian Art Museum reserves the right to deny permission
to reproduce an image from its collection to any application
that is deemed inappropriate or unacceptable.
The Asian Art Museum of San Francisco gives no exclusive
rights to any publisher, author or photographer and assumes
no responsibility for duplication of subjects by others or
any responsibility for claims by third parties.
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